Ground Operations Administrator

Location: Fairford

DETAILS

RAFCTE is best known for staging the world renowned Royal International Air Tattoo (RIAT) at RAF Fairford in Gloucestershire each year. In 2003, RIAT was granted status as the largest military air show globally by Guinness World Records. In addition to the heads of many of the world’s air forces and major suppliers to the sector, RIAT also hosts thousands of aviation enthusiasts and members of the public over three days. As well as aviation the event is increasingly a family day out, with the exceptional Techno Zone® providing unique interactive STEM activities, under the banner of RAFCT’s mission to inspire young people to fulfil their potential in air, space and technology. In total, over 200,000 people attended RIAT in 2024.

 

What are we looking for?
We are looking for a Ground Operations Administrator who will be responsible for supporting the Ground Operations Manager in the day-to-day delivery of the RIAT Showground Build/load-in, Load-out/Recovery phases.

 

Your main responsibilities will include:

  • Interfaces between the following RIAT Primary Event Smartsheets: 
  • The Key Events Schedule 
  • The Health and Safety Executive Health and Safety File (referred to as the RIAT Client Requirement, which details all showground and supporting area project builds)  
  • The Construction Phase Plan (CPP) 
  • The Functional Safety Schedule 
  • MS Project master Programme 
  • Supporting the Head of Ground Operations, Ground Operations Manager and Ground Operations Junior Project Manager with the weekly, through-year coordination of all RIAT projects with the responsible/accountable owners. This covers from initial planning to take-down post-event. 
  • Maintenance of the interdependencies between the CPP and multiple supplier schedules including: 
    • Major marquee and tented structures 
    • Dining facilities 
    • Event power generation and distribution   
    • Air conditioning  
    • Fencing and barrier 
    • Grandstands and specialist marquees 
    • Fresh water provision  
    • Public and accommodation ablutions 
    • Plumbing and waste 
    • Trackway 
    • Cabins  
    • IT and communications 
  •   Coordinate project information pertaining to the event CAD      Maps for: 
    • Build Phase  
    • Load-in and departures day 
    • Public show days  
    • Take down  
  • Coordination of Ground Operations’ elements in support of sustainability policies and data requests  
    • Administration of all supplier Method Statements and Risk Assessments required as a condition of access to RIAT, as supplier of goods and services to Ground Ops. 
    • Coordinate the Site Reception facility and Site Induction process using bespoke IT systems 
    • Assist the Ground Operations Jnr Project Manager with CAD 
    • Assist the Health and Safety Team with the development of the CDM plan 
    • Assist with Structure sign off when required

 

Type of contract/working hours:

Fixed Term Contract 10th March '25 - 15th August '25.
36.25 hours per week. All employees are required to work the Saturday or Sunday before the Royal International Air Tattoo and the whole weekend of the event.

 

 
What we will offer:

A salary of £25,000 pro rata is accompanied by pension and a focus on staff wellbeing and social events throughout the year. 

You will also be given two complimentary tickets to The Royal International Air Tattoo and a staff discount of 50% for an additional six.

 

About you:

If you have a sound knowledge of Risk Assessment Method Statements and experience with the Microsoft Office Suite (particularly Excel) as well as being approachable, committed to excellence with strong ability to prioritise tasks we encourage you to apply for this role.

Candidates with a forklift truck driving licence, AutoCAD or Air Tattoo experience will have a strong advantage.

Please note you must hold a full driving licence for this role.

 

application process:

We are hoping to start the right person on Monday 10th March 2025 so do not hesitate, apply through our company website by submitting your CV and preferably a cover letter explaining why you are right for us but most importantly why we are right for you.  

If your application is successful, you will be invited to attend an interview.

The whole job description is on our job portal, click here to see more.